Commodity sales management

Controlled workflow from shipment to settlement.

One auditable workflow for metals producers. Operations record weights, grades and assays; finance works from the same source data — derived balances, two-person approvals, period locks, a full before-and-after trail.

Book a walkthrough See the lifecycle

3Decimal precision

10+Metals supported

MultiCurrency · metal accounts

Outturn · SHP-0214 Final

despatched1,272.000 oz Au

outturn1,247.823 oz Au

variance−24.177 oz · −1.9%

recognition2026-08

statusOUTTURN FINAL

Every figure on every screen resolves to a record like this one. Nothing is typed twice.

The lifecycle

01Shipment

02Outturn

03Inventory

04Allocation

05Sale

06Settlement

Shipment & outturn · 01

Record the shipment.

CommTrack starts with the commercial reality the site already knows: product, refiner, destination, weights, moisture, grades and assays. The system uses that shipment data to build inventory, provisional sale records for concentrate, and the outturn adjustments that follow.

Shipment data the site can own

Site records doré or concentrate, moisture, assays, return and payable percentages, destination and counterparty. Finance sees the same source record and the ledger movements derived from it.

Posted, outturned, available

Posted shipments await outturn, and final outturn updates inventory availability through controlled actions. Operations and finance see the same state through real-time updates, without a spreadsheet handoff.

Variance drives follow-up

Outturn differences in weight, assay and payable metal are calculated per metal when refinery or smelter results arrive. Shortfalls can flag affected allocations and sale coverage before settlement, not after month-end.

Commercial terms · 02

Terms captured. Values derived.

CommTrack records the terms that drive value: grades, payable and return percentages, provisional percentages, metal prices, settlement currencies, and treatment or refining charges. Charge templates can be held by refiner and snapshotted to the shipment, so future template changes do not rewrite the parcel.

Gold doré

gross: 1,340.200 oz
assay: 94.9%
payable: 99.5%
RC: USD 0.55 /oz
payable qty: 1,247.823 oz

Copper concentrate

WMT: 2,860.000
moisture: 8.4%
DMT: 2,619.760
TC: USD 80.00 /dmt
Cu payable: 641.842 t

Metal lines

Au: 1,247.823 oz
Ag: 6,004.500 oz
Cu: 641.842 t

Sales & settlement · 03

Sell from real inventory.

If you're the analyst or finance partner maintaining settlement workbooks, CommTrack gives you a governed place for sales, allocations, approvals, expected settlement dates and settlement status. Treasurers and finance managers work from the same current information: metal position, sale availability, comparisons to forecast and settlement timing by currency.

Dashboards show sold-but-unsettled amounts, receivables ageing, revenue and cash by native currency, hedge-classified sales and operational trends. Each number drills back to shipments, allocations or ledger movements.

Sales tied to inventory

Sales are allocated to available shipment lots before authorisation. The system checks coverage and can surface oversell warnings when an authoriser chooses to proceed.

Provisional to final, with deltas

Concentrate shipments can create provisional sales, then outturn and pricing updates post adjustment events. Price, weight and assay effects stay visible in the workflow and audit history.

Native currencies, no hidden FX

A sale can carry USD, AUD or another configured settlement currency. Reports keep currencies separate, including metal account settlements, so finance sees the exposure without a silent conversion layer.

Internal reconciliation checks

The system compares sale allocations with ledger depletion movements and highlights mismatches inside CommTrack. External bank, broker and GL reconciliation stay outside the product today.

Control & close · 04

Close on the record.

Site accounts, period state and approvals are the controls that make a month-end repeatable. Each of them works off the same movement history the rest of the system writes to.

01

Balances are derived, never typed

Site accounts use append-only movements: opening, receipts, sales, transfers and closing balances come from ledger entries. Users cannot overtype a closing balance.
02

Period locks block back-dated change

Once a period is locked, the database blocks inserts, edits and deletes that would affect that locked period until an admin reopens it. Month-end stays frozen by design.
03

Role-based, two-person approvals

Admin, authoriser, operator and auditor roles control access. Each company sets the number of approvals required; the creator of a sale cannot approve their own work.
04

Audit trail with before-and-after detail

Audit logs capture who changed a record, when it changed, and the before and after values — 1,251.900 → 1,247.823 oz. Rejections and operational notes capture the reason where the workflow asks for it.
05

Defensible on demand

Reported revenue links to shipment, outturn, allocation, commercial terms and settlement state, with adjustments attached.

CommTrackSite Accounts · Jul 2026

Date Movement Quantity Ledger balance Period balance

Opening balance 10,516.753 7,932.824

01/07 Outturn credit · SHP-0198 +1,247.823 11,764.576 9,180.647

09/07 Sale depletion · SAL-0182 −138.808 11,625.768 9,041.839

Closing · Au · oz +1,109.015 11,625.768 9,041.839

Ledger balance is the account's running total across every posted movement since it opened. Period balance is the same account restricted to the reporting period shown — Jul 2026 here. They differ whenever a period opens with metal already on hand, which is why CommTrack always shows them as two labelled columns rather than one.

Contact

See your own book in it.

Bring an example of your company's shipments and sales. We will walk your own numbers through shipment, outturn, allocation and close.

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